C. Samples LGBT2SQ-Affirming Policies

C.1 Policy Principles in Creating a Non-Discrimination Policy

Below are sample principles that can be considered when an organization is developing a non-discrimination policy. The process for developing such a policy benefits from the input of staff, volunteers, youth, caregivers and community partners, and individuals of all sexual orientations and gender identities.

Rate your organization using the following scorecard:

Policy Principle Example Rate your organization
1 to 10
Changes to be made
Policies clearly set out your organization's commitment to creating inclusive and affirming environments. "[XXXXXX] organization is committed to creating strategies to address harassment and discrimination."
Policies clearly set out the organization's objectives in establishing the policy. “The goal of this policy is to ensure that all clients and employees understand that all forms of discrimination and harassment are unacceptable. These actions are not compatible with the standards of this organization and violate the law.”
Policy statements clearly set out steps of how the organization will achieve each goal. "We will provide training and education to ensure everyone is aware of their rights and responsibilities."
Policy goals, objectives, and organizational roles and responsibilities be explicitly stated. "All persons are expected to uphold and abide by this policy. Supervisors have additional responsibilities to immediately act on observation or allegations of harassment or discrimination."
Policy clearly outlines the mechanisms by which the organization will deal with any potential complaints. "The following actions will be taken if an individual does not follow this policy."

* Non-discrimination policy principles and examples from the 519 Church Street Community Centre: Creating Authentic Spaces Toolkit (http://www.the519.org/media/download/2392)

C.2 Sample Inclusion Policy Statement

Inclusion policies support affirming services in all programs and services an organization provides, and also informs individual behaviour within an organization. Below is an example of an organization's inclusion policy statement.

Inclusion statement
(Insert your organization’s name here) is committed to providing a safe and inclusive environment for all employees, volunteers and children, youth and families receiving services. As an organization, we are committed to including all people regardless of sexual orientation, gender identity or expression and to respecting everyone’s sexual orientation, gender identity and expression. We are committed to creating an organizational environment that recognizes the dignity and worth of each person. We are committed to maintaining privacy and confidentiality. We are committed to respecting the diverse social and cultural backgrounds of each person. We are committed to values of respect, integrity, and honesty. As an organization we are committed to these basic principles so that everyone can thrive and reach their fullest potential.

Policy statement
This organization believes that all people have the right to access services regardless of their sexual orientation, gender identity and expression. The organization strives to remove barriers based on sexual orientation, gender identity and expression, and we work to create an inclusive environment. The organization will ensure that all transgender and gender non-conforming people are treated with dignity. This policy is applicable to all management, staff, board members, volunteers, and children, youth and families receiving services.

The organization encourages all people regardless of sexual orientation, gender identity or expression to participate fully and to access our services, employment, governance structures, and volunteer opportunities. We will make every effort to see that our structures, policies, and systems reflect the entire community and promote equitable access for all.

This policy is intended to act as a positive force for equity and the elimination of all discriminatory behaviour. Board members, staff, and service users will refer back to the Ontario Human Rights Code for areas of discrepancy or concern.

Scope of this policy
This policy applies to all of our organization's employees, contractors, volunteers, students, community members/participants, board of directors, and visitors.

*Sample inclusion policy statement from the 519 Church Street Community Centre: Creating Authentic Spaces Toolkit (http://www.the519.org/media/download/2392)

C.3 Sample Washroom Signage Policy: The 519

Policy Overview Statement
The 519 is committed to promoting respect, inclusivity and equality for all program users, staff, volunteers and members of the public. As a community centre serving a diverse community, we endeavour to provide a space that is welcoming to everyone, regardless of sexual orientation, gender identity, family make-up or ability. In order to extend this welcoming and affirming nature to our washroom facilities, we have enacted the following Washroom Policy in order to provide for a variety of abilities, uses and gender expressions.

Scope of Policy
This policy applies to all employees, volunteers, program participants and visitors to The Centre.

Gendered Washrooms
The Centre offers traditional men-only and women-only washrooms on the second and third floors, and individuals may use the washroom of the gender in which they identify. Individuals who self-identify as male may use the 'Men's Washroom' and individuals who self-identify as female may use the 'Women's Washroom'. Self-identity is the only criteria to determine which washroom a person uses.

All-gender Washrooms
We acknowledge the fact that there are many individuals using The 519 who will benefit from "All-Gender Washrooms". These would allow for a father and his daughter, or a mother and her son, to enter the same washroom together. "All-Gender washrooms" will also benefit those whose gender identity or gender expression is more complex than simply "male" or "female". For individuals who fall outside the gender binary, access to washrooms can be a constant source of frustration. To support these families and individuals, and to recognize the diversity within our communities, The 519's first floor multi-stall washrooms are designated "All-Gender Washrooms". They are not labelled for men or for women exclusively. Any person may use these facilities.

One washroom on each floor of The Centre has been designed with a variety of accessibility needs in mind. These washrooms are single-use spaces with door-opening technology, enough space to manoeuvre mobility devices and in some cases, a change table. Accessible washrooms provide additional privacy to the user(s) and allow for families and individuals requiring the assistance of a support person the space they require to comfortably use the facility.

Signage shall be placed on each washroom designating if the washroom is a “Men’s” or “Women’s” or “All-Gender” washroom. Signage for the “All-Gender Washroom” shall provide direction to the nearest gendered washroom and vice versa.

Washroom Signage shall not utilize images of people, so as to avoid gender stereotyping, but shall instead indicate which fixtures exist inside the washroom (i.e., toilet, sink, urinal, change table, etc.). All signage will include Braille.

* Sample washroom signage policy from The 519